Why volunteer? Not just to be on this task force, but why do members volunteers to serve in leadership or committees and task forces within our association? Perhaps the better question is, "Why don't they?"
The Volunteers and Elections Task Force is being formed by the IPTA Board of Directors for the purpose of fulfilling the charge by the 2019 Assembly as well as fulfilling objectives of the 2019-2020 Strategic Plan:
SRA0406/8-19: Volunteer Recruitment & Elections
I, Joe Hanley, on behalf of the Nominating Committee, move that the Board of Directors appoint a task force comprised of the Chapter nominating committee chair, an executive committee member, a district chair, and 2 general members of the Assembly to research, evaluate and bring back proposals to enhance member participation for potential appointment, nomination or elections to a position within the IPTA, with an initial report to the 2020 Assembly.
Goal 3: IPTA will increase member engagement and involvement.
- Strive to involve, inform and develop volunteers so they feel equipped and empowered to fulfill leadership roles.
- For 2019 and 2020, realign chapter, district, and SIG elections to be held concurrently and planned to allow for active recruitment of candidates at the spring conference and meetings.
Measure: Greater interest in service, goal of at least 2 candidates for all positions, with at least 10% more assembly rep candidates than open positions for the 2019 and 2020 elections.
Measure: Greater voter participation, goal of 20% more participants in 2019, additional 20% growth in 2020.
[Board of Directors, Chapter & District Nominating Committees]
Tasks The committee is tasked with completing following according to the timeline provided:
- Create a master list of all elected and appointed positions within the association. List should include length of term and any term limits. (October 15, 2019)
- APTAengage: Evaluate response to calls to volunteer issued in summer, 2019. (October 15, 2019)
- Assembly: Survey the states that currently hold an assembly and collect information including but not limited to:
- Apportionment (ratio) used and length of term
- Who leads the Assembly (speaker or president or other and if not president, the role of the speaker on the Board and job description)
- Time (hours) allocated for assembly
- Business conducted in last 3 years:
- Bylaw revisions
- Position statements
- Direction to Board
- Direction to Delegation
(November 1, 2019)
- Delegation: Survey all chapters and collect the following information including but not limited to:
- Role of Chief Delegate within Board and job description/responsibilities
- Job description/responsibilities for delegates
- Authorities of the delegation: who determines new motions to be developed/sponsored/supported
(November 1, 2019)
- Evaluate attendance at District meeting in 2019 (March, May, October). (November 15, 2019)
- Survey district officers to assess level of satisfaction, suggestions for improvement (December 1, 2019)
- Deliver report of all information with recommendations to Board (January 15, 2020)
Accountability The task force is accountable to the Board of Directors.
Constituency Members appointed by the President and approved by the Board. Colleen Flannery will serve as the staff liaison to the task force. Patrick Withrow will serve as the Board Champion and liaison between the task force and Board. The work group will seek input from others as needed to complete their tasks.
Resources: If funds are needed then a request with justification should be submitted to IPTA President. Additional resources should be requested through the assigned staff member (space, staff support, funds, information, etc). A response to the request (approval or options) will be provided within 48 hours.
Meetings: The task force will determine the number, frequency, location/format of meetings. The Chair of the task force is responsible for preparing meeting agendas, assigning responsibilities, tracking progress and completion of tasks, and preparing interim reports to the Board as requested. The Chair will work with the assigned IPTA staff member to prepare and distribute materials in advance of each meeting.
Records: The task force will appoint a member to keep meeting notes. Meeting notes and all related documents will become part of the IPTA Archives.